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IT Asset Management

Tips to manage complex IT environments

The more complex an IT environment becomes, the harder it is to manage. So, what processes or solutions can businesses put in place to make managing complex IT environments more simple? Read on to find out.

Reducing Complexity in managing the IT portfolio

Complex IT environments pose challenges due to their scale, diversity, and constant evolution. Managing such environments while maintaining efficiency, security, and compliance can be difficult. However, with the right strategies and tools, organisations can reduce complexity and manage their environments more efficiently. To ease the challenge of managing complex IT environments, businesses should consider the following:

  1. Standardise hardware where possible
  2. Implement an asset management system
  3. Outsource lifecycle management tasks
  4. Transition to a technology usage model

 

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What are the characteristics of a complex IT environment?

Diverse Technology Stack

A mix of different hardware, software, and systems, including legacy systems, cloud-based solutions, on-premises infrastructure, and mobile technologies.

Large Technology Portfolio

As the number of devices under management grows, so does the challenge of maintaining data security standards, lifecycle management and IT support.

 

Multiple Locations

Hardware is spread across different locations (e.g. campuses, offices and employee homes).

Scalability Requirements

IT systems and hardware requirements need to scale up and down efficiently based on business requirements.

Tip 1: Standardise Hardware where possible

Standardising IT hardware, such as laptops, significantly simplifies asset management by streamlining procurement, maintenance, data security, and lifecycle processes. 

More efficient procurement

Standardising hardware reduces setup and configuration time, enabling IT teams to deploy devices faster.

Maintenance and Support Tasks

Lifecycle management ensures that every IT asset is used optimally and is replaced at the right time. An asset management system can help manage the entire lifecycle, from procurement and deployment to disposal. By monitoring performance, and usage, IT teams can schedule timely upgrades and replacements, reducing downtime and maintaining system performance.

Maintaining Security Standards

A diverse range of devices can lead to fragmented security policies. Uniform hardware ensures that security patches and configurations are applied consistently across all devices. Additionally, fewer hardware variations mean fewer potential vulnerabilities to manage.

Tip 2: Implement an asset management system

Asset management systems make managing complex IT portfolios easier as all portfolio information is centralised on a single platform, enhancing both control and visibility over the entire portfolio.

Asset Tracking

Asset management systems, such as tesma, enable real-time tracking of assets across an organisation's entire IT landscape regardless. Comprehensive details about each asset, such as serial number, warranty status, location, user assignment, and asset cost, are all centralised online. This prevents loss, theft, and unnecessary procurement of new devices.

Lifecycle Management

Lifecycle management ensures that every IT asset is used optimally and is replaced at the right time. An asset management system can help manage the entire lifecycle, from procurement and deployment to disposal. By monitoring performance, and usage, IT teams can schedule timely upgrades and replacements, reducing downtime and maintaining system performance.

All under control with tesma

Gain full-visibility and control over your IT portfolio with tesma.

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Procure and manage assets with ease

Recuce the complexity of IT procurement and asset management.

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Cost optimisation

An asset management system contributes significantly to cost optimisation by providing insights into usage patterns, underutilised assets, and areas where consolidation is possible. By analysing the data, organizations can identify opportunities to reduce hardware-related expenses, such as eliminating redundant devices.

Forecasting

Asset management systems also assist in forecasting future hardware needs based on usage trends and growth patterns. By collecting and analysing historical data, organisations can predict when equipment will require upgrades or replacements. This proactive approach to forecasting ensures that businesses avoid unexpected costs and can plan for the future more accurately.

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Tip 3: Outsource lifecycle management tasks

Managing the lifecycle of IT hardware—from procurement to disposal—can be a complex and resource-draining process. Outsourcing tasks, such as maintenance and repairs, to third-party providers allows businesses to focus on core operations while ensuring that their hardware is well-maintained, secure, and efficiently managed throughout its lifespan.

 

Tip 4: Transition to a technology usage model

In complex IT hardware environments, traditional purchasing and ownership models may not always be the most cost-effective or flexible. This is particularly true for businesses that are scaling their operations, entering new markets, or have frequent personnel changes.

Transitioning to technology usage models like IT leasing or Device-as-a-Service (DaaS) offers businesses a more agile and efficient way to manage their IT infrastructure.

IT Leasing Models

IT Leasing allows organisations to only pay for what they use. This model provides businesses with the flexibility to scale up or down as needed, without committing large upfront capital expenditures or being burdened with disposal activities.

Leasing also simplifies budgeting, as costs are predictable with fixed regular payments for an agreed term. Leasing contracts can also include maintenance, which helps ensure that devices are always up-to-date and functioning optimally.

At the end of the use period, businesses can easily return used devices to the leasing provider and upgrade to new devices without downtime.

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Unlock the value of DaaS

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Device as a Service Models

Device-as-a-Service (DaaS) takes IT leasing a step further by providing a subscription-based service that includes not only hardware but also software, support, and lifecycle management. DaaS makes it easy for businesses to stay current with the latest technology while offloading maintenance, support, and upgrades to the service provider. This all-in-one solution reduces the complexities of managing devices and frees up IT teams to focus on more strategic tasks.

With the right strategies in place, businesses can simplify operations manage complex IT environments efficiently. By standardising hardware, implementing a robust asset management system, outsourcing lifecycle management tasks, and adopting flexible technology usage models, businesses can take control of their IT portfolios.

WHO ARE WE AND HOW CAN WE HELP?

CHG-MERIDIAN is an internationally leading asset finance and management company that develops, finances, and manages tailored technology solutions for the IT, Industrial, and Healthcare sectors.

We support our customers along the entire technology lifecycle, from finance, procurement and use to data erasure, refurbishing, and remarketing of used equipment. All of this is underpinned by our complimentary asset management system, tesma, which provides customers with complete visibility and control over their equipment and costs.

Over 15,000 customers across 30 countries, including international corporations, public authorities, and hospitals, have access to the latest technologies, cost-effective financing models, and tailored services that meet individual needs.

The sustainability-based principles of the circular economy lie at the heart of CHG-MERIDIAN’s business model. The Company has been continually expanding its expertise in this area since it was founded 45 years ago in 1979.

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